How Arizona Federal Credit Union’s employees get answers from their intranet and free up key go-to people
Arizona Federal Credit Union faced a problem. Employees were not able to access the information they needed quickly or efficiently through their intranet, which meant members seeking help were waiting on hold. Consistency, availability, and accuracy of information was lacking, impacting the bottom line and employee and member satisfaction.
From this success story, you can learn how to:
- Reduce the stress of core conversions for your employees;
- Leverage your intranet to free up manager and SME time;
- Make your training efforts “stick” with your employees;
- Gain efficiencies in managing and updating content; and
- Increase satisfaction and boost morale.
“Everyone was skeptical we would be able to get the project completed by the 4th quarter. The fact that Engageware hit these goals was commendable and surprised all of us. We could never have reached this goal without that partnership.” – Cathy Roelle
Headquartered in Phoenix, Arizona, Arizona Federal Credit Union is a federally chartered, $1.4 billion financial institution serving more than 125,000 members. The Credit Union operates 17 different branch locations which service members throughout the United States.
Following the implementation of Engageware’s Employee Knowledge Management, Arizona Federal Credit Union was able to successfully provide employees with immediate and accurate answers and free up key go-to people. As a result, Arizona FCU reported a whopping 95 percent satisfaction rate among employees, with 96 percent of employees reporting easier access to vital information through Engageware’s Employee Knowledge Management. Most importantly, 98% of employees refer to the Engageware answer platform first, before going to other subject matter experts and managers for help.
When Arizona Federal Credit Union began a core conversion, the credit union realized that it needed a completely new method for managing the mountain of internal information available to employees. Their existing intranet solution was cumbersome and arduous, especially when navigating policies and procedures.
Another issue Arizona Federal Credit Union was looking to resolve was frustration among employees who were trying to find answers and keep up with changes as a result of a core conversion. Arizona Federal Credit Union was also unable to monitor content being utilized by employees to uncover critical training opportunities.
“The way we were doing things resulted in lost productivity and rising frustration among employees,” said Cathy Roelle, Vice President of Teleservices for Arizona FCU.
Arizona FCU implemented Engageware Employee Knowledge Management in July 2015. With the solution, Arizona FCU was able to instantly deliver employees the specific answers they needed while Engageware managed the entire process for proper content formatting and the loading process for the credit union.
Engageware’s Employee Knowledge Management, seamlessly integrates with financial institutions’ intranet or SharePoint portal to provide customer service representatives with immediate and up-to-date information. The Employee Knowledge Management solution supercharges the financial institutions’ existing intranet by enabling employees to access very specific answers and contextual information frontline employees need with ease. Answering 99 percent of employee questions instantly and accurately, the Employee Knowledge Management solution lowers call and email volume to increase productivity and reduce inefficiencies.
“Initially, we were skeptical that Engageware would actually be able to get our content ready and the project completed by the fourth quarter as promised,” said Roelle. “The fact that Engageware hit out goal was commendable and surprised us all.”
Post implementation, an incredible 96 percent of employees indicated they were able to locate information much quicker than before, and 98 percent of employees stated they now go to Engageware’s Employee Knowledge Management first, as opposed to asking other employees questions for assistance. The solution increased employee satisfaction to 95 percent and increased company morale and made for a better work environment.
“Engageware answers nearly 18,000 questions per month for our frontline staff. 37% of those are related to our new Symitar core system.”
With little work from the credit union itself, Engageware was able to provide a solution to better manage vital policies, procedures, and product and systems information. The Engageware team cleansed Arizona FCU’s content, made proper associations to relevant material, and designed an intuitive content structure for employees to utilize. Engageware also provides ongoing content maintenance to ensure the solution is always at its full potential.
“Our primary goal was to make it easier to do business and improve employee satisfaction – and we achieved it with Engageware,” said Roelle.